Coin Payment Policy 

To ensure efficient, accurate, and secure processing of payments, the following standards apply to all coin transactions: 

1. Unrolled Coins 

  • A maximum of $5.00 in loose (unrolled) coins will be accepted per customer, per transaction. 

  • Loose coins must be reasonably sorted by denomination and free of debris. 

2. Rolled Coins 

  • Coin rolls must comply with standard U.S. Federal Reserve denominations and counts as follows: 

  • Pennies (1¢): $0.50 per roll (50 coins) 

  • Nickels (5¢): $2.00 per roll (40 coins) 

  • Dimes (10¢): $5.00 per roll (50 coins) 

  • Quarters (25¢): $10.00 per roll (40 coins) 

  • Half Dollars (50¢): $10.00 per roll (20 coins) 

  • Dollar Coins ($1.00): $25.00 per roll (25 coins) 

  • Rolls must be properly wrapped and contain only one denomination per roll. 

  • All coin rolls are subject to inspection, verification, and recount at the discretion of staff. 

3. Verification and Shortage Policy 

  • The Treasurer’s Office may sample and open coin rolls for verification. 

  • If more than 10% of sampled rolls are found to be short, overfilled, improperly wrapped, or otherwise non-compliant, the Treasurer reserves the right to: 

  • Reject the entire coin payment, or 

  • Require alternative payment. 

4. Non-U.S. Currency 

  • Foreign coins or currency (including Canadian coins) will not be accepted. 

  • The presence of foreign coins may result in rejection of the entire payment. 

5. Condition and Integrity 

  • Coins must be genuine U.S. currency and in reasonable condition. 

  • The Treasurer’s Office reserves the right to refuse coins that are damaged, altered, or appear suspicious. 

6. Right to Refuse or Limit 

  • The Treasurer’s Office reserves the right to: 

  • Limit the quantity of coins accepted in any transaction 

  • Require alternative forms of payment 

  • Refuse any coin payment that imposes an unreasonable administrative burden or presents verification concerns 

7. Large Coin Transactions 

  • Coin payments exceeding $100.00 or requiring extended processing time may require advance notice or an appointment. 

  • The Treasurer’s Office reserves the right to reschedule or refuse acceptance at the service counter and require payment to be made at a later time under staff supervision. 

8. Legal Authority 

  • This policy is established pursuant to: 

  • Ohio Revised Code §1302.55, which permits a payee to require payment in a manner consistent with ordinary business practices and to condition acceptance of payment methods 

  • The Treasurer’s fiduciary obligation to safeguard and accurately account for public funds, including implementing reasonable verification procedures 

  • While U.S. coins are legal tender, acceptance is subject to reasonable administrative conditions, including verification for accuracy and authenticity